Last updated Feb 16, 2021
We are Soundplay Docs (“we”, “us”, “our”), and are committed to protecting your personal information and your right to privacy.
Soundplay Docs is the controller for the purposes of the General Data Protection Regulation (the “GDPR”) and the Data Protection Act 2018. Soundplay Docs premises is located at Via Portuense, 1118 – 00148, Roma (RM), Italy.
A data subject is an “identifiable natural living person who can be directly or indirectly identified in particular by reference to an identifier”. “Identifier” covers almost any information that we might have that could identify you as an individual. It also means that data subjects include employees/associates/ individual customers or individuals within customer organisations – any individual that our organisation holds personal data on.
This is any information or data relating to a data subject that can be used to identify them or is information relating to them which makes that data personal to the data subject. So, this will include names, addresses, other contact details, date of birth, driver’s license, CCTV, emails, online identifiers (provided by their devices, applications and tools such as IP addresses, cookie identifiers etc.).
A data controller determines the purposes and means of how your personal data is processed.
A data processor is any person other than an employee of the data controller who processes the data on behalf of the data controller.
Data processing covers just about anything that we do with your personal data including both automated electronic processing and manual processing within a structured filling system including collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
This Notice provides details about:
When you interact with us, whether by using our Website or communicating with us, we may collect the following information about you:
We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent which you can withdraw at any time.
We use personal information collected via our Sites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”), in order to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”). We indicate the specific processing grounds we rely on next to each purpose listed below.
We also use the information for marketing and advertising purposes. Where you have told us you would like to receive marketing communications, we and our Partners will use your personal information (including your name, email address and address) to occasionally send you updates, news, and offers via email, post, or other forms of media. We may use your information (including supplemental information received from partners that we append to our existing customer information as described below), to tailor these messages to you. You may unsubscribe from our email marketing communications by following the opt out instructions in the promotional emails that are sent to you.
We use the information we collect or receive:
We only share information with your consent, to comply with laws, to protect your rights, or to fulfil business obligations.
We may process or share data based on the following legal basis:
To provide the Site and our services, we work with a number of carefully selected third parties. To do this, we may share your information with the following third parties. We have categorised each party so that you may be easily understand the purpose of our data collection and processing practices. If we have processed your data based on your consent and you wish to revoke your consent, please contact us.
Please note that refusing cookies does not mean you will no longer receive online advertising. It does mean that the company or companies from which you opted out will no longer deliver adverts tailored to your web preferences and usage patterns, so you may see a greater number of adverts that are irrelevant to you and your preferences.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
It is important to ensure that the personal data we hold about you is accurate and up-to-date, and you should let us know if anything changes. You can contact us by using the details set out in the “Contact us” section below.
Soundplay Docs is committed to keeping your personal data safe and secure and so we have numerous security measures in place to protect the loss, misuse and alteration of information under our control. However, please also remember that we cannot guarantee that the internet itself is 100% secure. You should only access the services within a secure environment.
We take a number of reasonable steps to try to protect the personal information that you provide, including:
In some regions, such as the European Economic Area, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.
Under the GDPR and Data Protection Act 2018, you have the following rights in relation to your personal data, which we will always aim to uphold:
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal data recorded and stored by us. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Whilst this Notice sets out a general summary of your legal rights in respect of personal data, this is a very complex area of law.
If you wish to exercise any of the above rights, you can always contact us using the details set out in the ‘Contact Us‘ section below.
If you have questions or comments about this policy, you may email us at [email protected] or by post to:
Via Portuense, 1118 – 00148